2020 Fabulous February Mini-Workshops

We are pleased to announce the mini-workshops for February 2020! Registrations for the workshops will begin on Sunday, December 1st at 7pm This page provides some critical general information concerning this year’s registration policies and process. You’ll find links to a training video and the registration site towards the bottom.

Reminder! Your SPAC membership must be up to date for 2020 to participate. Please ensure you renew your membership.

If you have any problems or questions that aren’t answered by the information on this page or in the training video, please see the Contact Us section at the bottom of this page.

Have fun!!

Note: a couple of things were added to this page on Wed., Nov. 27. These are highlighted in italics.

Payment

The registration fee is $10.00 per workshop, in addition to any fee for materials. You will register for workshops by purchasing attendance tickets for each desired workshop. New this year, you will be able to pay for your workshops using BookWhen’s secure online credit card and PayPal payment system. (SPAC does not have access to any of your payment information.) Please note that payments are non-refundable except as noted below.

Payment must be received within 24 hours of registering or you will lose your seat(s). You are not confirmed until your payment for the workshop(s) has been received. You have several options for paying for fees:

  1. You may pay immediately in BookWhen at the time of registration by credit card or Paypal. (Both are processed using PayPal’s payment portal.)
  2. You may pay “offline” by e-transfer. Send your payment to spactreasurer@outlook.com. You must include the BookWhen reservation code–which you will receive in your initial confirmation email–in the e-transfer note field or you may lose your seat(s).
  3. You may pay in person by cash or cheque only if you register for workshops within the 24 hours prior to and attend the December general meeting or January Social event. With these two exceptions, all payments must be made electronically at the time of registration or by e-transfer. The dropping-off of payments will not be supported this year.

You have 30 minutes to complete checkout from the time you add your first workshop ticket to your cart: the registration system will consider your cart abandoned if checkout is not recorded within the specified time period, in which case your workshop seat(s) will be made available to everyone again.

Note that the schedule is subject to change at any time, so please keep checking the web site for the current offerings. If a workshop for which you are registered is re-scheduled or cancelled then you will be notified as soon as possible of the change and, where necessary, your payment will be refunded.

Registration Limits

You may only register for up to six workshops in the initial month of registration. (Adding your name to a wait-list does not count towards this limit.) We will be monitoring for adherence. We will re-assess the policy based on how full the classes are by the end of December; at that time we will let you know whether you can sign up for more than six workshops.

Automated Wait-list

Each workshop has a maximum number of students that can be accommodated. If the class is full, you can still sign up and you will be put on a waitlist – no payment needs to be made at that point. We encourage you to put your name on the wait-list because some instructors have indicated that they would be willing to put on additional sessions if there is enough demand. The wait-list is how we judge that demand.

The system will notify you via email automatically if a seat becomes available, at which point you will have 24 hours to register for the workshop. After that grace period, the seat will be offered instead to the next person on the list. Note that this grace period may be subject to change as we get close to February.

Two-part Workshops

This year we have some workshops that have two parts/sessions—they appear in the calendar as “courses”.  This allows us to accommodate a workshop (such as pottery, for example) where the process can only go so far in a single session, needing time in between (for drying) before continuing on with the next steps. See the course description for a list of all the session dates and times, which is especially important as course session times are not displayed in the schedule.

Please only register for a course if you know you can attend both sessions. You only need to register once for all the sessions for a given course.

Note that the cost for courses is higher than a single workshop. The full cost must be paid at the time of registration.

Volunteer Tickets

Each workshop requires volunteers to assist with a couple of tasks at the start and end of the workshop. Each workshop has two tickets identifying the person selecting them as a volunteer for the workshop. We thank those volunteering for their assistance; we will be in contact with you closer to February to coordinate matters.

Materials Fees

There may be a mandatory, additional fee of up to $15 for tools and supplies (“materials”) which will be specified in the workshop and/or ticket descriptions. This year, the materials fee must be paid at the same time as the workshop fee and is incorporated into the cost of the ticket. You can no longer pay for supplies at the workshop.

Some workshops have optional material fees—typically where the list of required materials is very common to our members, but we wish to offer those new to a medium, craft or technique the opportunity to participate without investing in supplies for which they may have no future use. Be sure to read the workshop descriptions carefully before making a decision about which option to choose because you will not be able to purchase these optional materials from the instructor at the workshop and could end up unable to participate in the class.

Location

All workshops will take place at the McTavish Academy Of Art (1720 McTavish Rd, North Saanich, BC).

Registration

Before heading to the schedule and registering, please take a couple of minutes to watch the follow short training video. This will show you the new BookWhen interface and explain how to register for workshops.

Note: the above training video shows how the BookWhen site looks when using a PC or Macintosh with a typical ‘landscape’ oriented monitor. If you are using a ‘portrait’ oriented phone or tablet, BookWhen displays the schedule vertically in a single column and does not display the details of a given workshop until you click on its entry in the schedule. Even then, the description of the workshop is hidden–you must click on the “>” symbol to the right of the Information header to see the workshop description and materials list.

When you are ready, click the button below to go to the list of workshops. Before you go, however, please consider filling out our post-registration survey once you have completed your registration session so that we can learn and improve our registration methods. Click here for the survey or the link at the top of the registration schedule page.

Contact Us

If you have technical problems or questions, please make sure you have read this page fully and watched the video first: most issues will be addressed there. If you are still having problems, please report them to us using this form.

If you have any general questions, please send us an email at miniworkshops@spacsociety.com

Lynn Calliste & Vickie Stewart
Mini-Workshop Co-Chairs