Fabulous February Mini-Workshops
Registration opens January 1, 2024 at 9:00 am!
This page provides critical general information concerning the event, our health protocols and the registration process. See the Table of Contents below for navigation shortcuts.
REMINDER You must be a member in good standing with a paid 2024 membership to participte in Mini-Workshops.
If you have any problems or questions that aren’t answered by the information on this page, please see the Contact Us section at the bottom of this page.
Note: Mini-Workshops opens for registration January 1. Click on Workshop Registration in the Table of Contents below to find the link to the schedule.
Some people have asked how they view what workshops they have registered for. To do this, you must have saved a password when you booked your classes. If you did so, you can login to the BookWhen system and view the workshops for which you registered. See BookWhen’s Help Page by clicking on this link. Of course, you can also look back in your email history for the confirmation email you were sent: it has all of your classes listed.
Have fun!!
Table of Contents
Registration Limits
Automated Wait-list
Multi-part Workshops
Volunteer Tickets
Location
Online Workshops
Health Protocols
Workshop Registration
Contact Us
Fees and Payment
You will register for workshops by purchasing an attendance ticket for each desired workshop at BookWhen, our event registration tool. The base registration fee is $15.00 per workshop session, plus any additional fee for instructor-supplied materials, if applicable. (See the Materials Fee section below for more details.)
You will be able to pay for your workshops using BookWhen’s secure online payment system. You are not confirmed until your payment for the workshop(s) has been received
1. You must pay online at the time of booking. You can pay online using a credit card, or VISA or MasterCard debit card (if it has a 3-digit CVV on the back and an expiration date). E-transfers, cheques and cash are not accepted for online booking.
2. In-class payment of fees of any kind is not permitted.
3. Payments are non-refundable (see the Health Protocols section below).
4. Registrations are non-transferrable between classes or members.
Once you have finished adding workshops to your cart, click on the Book Now button in the cart view to start the payment/checkout process. (Note: Do not click on Book Now before you are ready to pay, as you will lose access to your cart and tickets if you navigate away from one of the payment pages before completing payment.). Once you start the payment process, your seats are temporarily reserved. You have 10 minutes to complete the booking process, otherwise the system will consider your cart abandoned, in which case your workshop seat(s) will be returned to the pool.
Materials Fees
There may be a mandatory additional fee of up to $15 for tools and supplies which will be specified in the workshop and/or ticket descriptions. The materials fee must be paid at the same time as the workshop fee and is incorporated into the cost of the ticket. You cannot pay for supplies at the workshop.
Some workshops may have optional material fees, in which case the instructor will supply the list of materials that students need to bring if not purchasing them from the instructor. Be sure to read the workshop descriptions for each ticket carefully before making a decision about which option to choose because you will not be able to purchase these optional materials from the instructor at the workshop and could end up unable to participate in the class.
Registration Limits
There are no limits to the number of workshops for which you can register.
Automated Wait-list
Each workshop has a maximum number of students that can be accommodated. If the class is full, you can put your name on the waitlist by clicking on the Join Waitlist button in BookWhen. No payment needs to be made at the time. We encourage you to put your name on the waitlist because additional sessions may be provided if there is enough demand.
If a seat becomes available for a wait-listed workshop, the system will automatically notify the first person on the list via email, at which point that person will have 30 minutes to register for the workshop. After that grace period, an email will be sent to the next person on the list, and so on. Anyone who receives that notification email may take the seat on a first-come, first-served basis. Note that the length of the grace period is subject to change without notice.
Multi-part Workshops
There may be some workshops that have more than one part/session, and they appear in the calendar as “Courses”. This allows us to accommodate a workshop (such as pottery, for example) where the process can only go so far in a single session, needing time in between for drying, for example, before continuing on with the next steps. See the workshop description for a list of all the session dates and times, which is important as subsequent course sessions are not displayed in the overall schedule calendar. Please only register for a course if you know you can attend all the sessions.
Note that the cost for a course is higher than for a single workshop. The full cost must be paid at the time of registration. You only need to register once for all the sessions for a given course.
Volunteer Tickets
Each workshop requires volunteers to assist with a couple of simple and easy tasks at the start and end of the workshop. Each workshop has two tickets identifying the person selecting them as a volunteer for the workshop. Have no fear, volunteers will be fully able to participate in the workshop! We thank those volunteering for their assistance; we will be in contact with you to discuss your (few) responsibilities. Do not select this ticket unless you are able to assist at the beginning and end of the workshop.
Location
All in-person workshops will take place at MAOA, the McTavish Academy of Art (1720 McTavish Rd, North Saanich, BC). We will be using different studios, so please make sure you check the location of your event. Online workshops, if available, will be conducted via Zoom.
Online Workshops
Once you have registered for an online workshop, you will be emailed the Zoom session details. You will also be emailed a second time one hour before the session. If you have never used Zoom before, or would like a refresher, please take a look at this Zoom video.
Health Protocols
We will hold this event while adhering to all BC government health policies. We will be evaluating any new restrictions on gatherings regularly and will adjust our policies and reschedule or cancel workshops as required. Registered students will be contacted about changes to their schedules.
Refunds will be offered for workshops cancelled or rescheduled by SPAC or the instructor. No refunds will be otherwise provided for non-attendance.
Workshop Registration
Click on the button below to go to the Mini-Workshops schedule.
Contact Us
If you have technical problems or questions, please make sure you have read this page fully. Most issues will be addressed here. If you are still having problems, please report them to us using this form.
If you think that you will need assistance with registering right from the start, please contact the address below and let us know.
If you have any general questions, please send us an email at miniworkshops@spacsociety.com
Sonia Myers
Mini-Workshops Chair